Understanding Non-Profit Accounting & How Be Missional Finance Can Support Your Ministry
November 18, 2024
At Be Missional Finance, we understand that non-profit accounting is a specialized field with unique challenges. Ministries and other non-profit organizations often rely on a mix of donations, grants, and fundraisers, resulting in unpredictable revenue streams that require careful planning. Financial stewardship in these settings is critical—not just for maintaining operations but for upholding trust with donors and meeting regulatory standards.
Common financial challenges non-profits face include:
- Irregular Revenue: Managing fluctuating income from donations and grants requires strategic budgeting and cash flow planning.
- Tax Exemption & Compliance: Non-profits must stay compliant with IRS requirements to maintain a tax-exempt status, which demands careful record-keeping and regular updates.
- Expense Allocation: Transparent tracking of program and administrative costs is essential, especially when funding comes from restricted sources.
- Audits & Financial Transparency: Annual audits are often necessary for larger organizations, ensuring that funds are managed ethically and in alignment with the mission.
Be Missional Finance in Durham, NC, provides specialized support to address these needs. Our team brings expertise in non-profit accounting to help maintain compliance, optimize expense allocation, and prepare for audits. From Bookkeeping to Executive Summaries, let us handle the financial complexities so your organization can focus on making an impact.
Managing your organization's finances can present challenges if you don’t keep a close eye. At Be Missional Finance, we provide accounting services for churches and faith-based nonprofits. Here are five common accounting mistakes we see.
Preparing for a financial audit is more than just meeting compliance requirements—it's a valuable opportunity to strengthen your church or nonprofit’s financial practices. An audit can provide key insights, reinforce accountability, and enhance transparency. Here are a few tips to help you prepare: Each year after your audit, begin preparing for the next one! Keep financial documentation organized all year long, both digitally and in paper form, to take off some of the load of the audit preparation process. Evaluate how your church or nonprofit handles donations, expense approvals, and cash management. Strong internal controls demonstrate secure financial processes, which auditors will review during fieldwork. Address any potential obstacles beforehand to ensure a smooth audit experience. Effective communication is crucial—both internally with your staff to gather necessary information and with your auditor to prevent any unnecessary delays. Be sure to designate an individual or team as the primary organizer of the audit to ensure clear expectations. Keep a detailed record of any advice or recommendations your auditor provides to ensure your organization is continuously making improvements. At Be Missional Finance, we provide outsourced bookkeeping and accounting solutions tailored to churches and nonprofits. If you need support with your finances, contact us today to learn how we can take the financial load off your team so you focus on your mission.
At Be Missional Finance, we know how difficult it can be for your church or faith-based nonprofit when your bookkeeper is transitioning. As a trusted accountant for many teams, here are a few things we recommend when the time comes: Recognize the Challenge: Volunteers may not have the time or expertise for such detailed work, and hiring a new employee with experience isn’t easy, especially with the current shortage of accountants. Interim Oversight: During the transition, it’s crucial to have someone take charge of the finances. This shouldn’t fall on your senior leader—they have enough on their plate. Documentation: Make sure the bookkeeper documents their processes and procedures. This will be invaluable for the future. Modernize : Evaluate if it’s time to upgrade or transition to new software. Using new tech solutions to help streamline your process can reduce reliance on one individual. Decentralize Responsibilities: Consider spreading the financial duties across a team. This way, you’re not left in the lurch if one person leaves, and it fosters a collaborative environment. Craft a Clear Job Description: Decide whether the role should be part-time, full-time, or outsourced. Recognition: Take time to celebrate the retiree! They’ve carried a heavy load and their contributions deserve recognition. Navigating the retirement of a key team member like a bookkeeper is no small task. Schedule a call with our experts and let us take the load of accounting services off your team!
At Be Missional Finance, we understand that managing your church or nonprofit's finances can be a daunting task. To ensure your is on the right financial path, here are five crucial financial metrics every organization should track: Budget vs. Actuals: Regularly comparing your budgeted income and expenses against the actual figures helps you stay on track and make necessary adjustments. This ensures that your spending aligns with your goals and mission. Cash Flow: Monitoring your cash flow can help you anticipate and manage periods of surplus and shortage, ensuring your church or nonprofit can meet its financial obligations without limitations. Giving Trends: Understanding the patterns in your giving can help you forecast future donations and plan accordingly. Track weekly, monthly, and annual giving to identify trends and adjust your financial strategies as needed. Expense Ratios: Aim to allocate a healthy portion of your budget to ministry-related activities, while keeping administrative and operational costs in check. Debt Levels: If your church has any debt, it’s crucial to monitor it closely. Ensure you have a clear repayment plan and regularly review your debt levels to avoid financial strain. Whether you need foundational work like bookkeeping or a full-scale finance department equipped with deep expertise, our team at Be Missional Finance is here to help you track these metrics and provide accounting services so you can focus on your mission.
The burden of accounting and finance often lands on the shoulders of an already overwhelmed church or nonprofit staff member, causing stress across the whole organization. Tim Vaughn started Be Missional Finance to change that, helping organizations eliminate financial stress and get back to making an impact. With two decades of experience as both a pastor and an accountant, Tim has crafted solutions for even the most complex financial challenges churches and nonprofits face. At Be Missional Finance, our services are designed to meet the needs of an organization at every stage. Whether you are just getting off the ground and are looking for help with the basics of bookkeeping and bill pay or you’re a seasoned organization with a need for invoicing, payroll/1099’s, and monthly budgeting and review, we’re here to help you bring organization to your finances. Our tailored accounting services provide church and nonprofit leaders with what they need most: financial clarity and peace of mind. We’ve helped over 100 organizations better steward their resources and further their ministry goals. Whether it’s categorizing credit card transactions, managing payroll for your growing staff, or annual budgeting we can help. If you’re feeling overwhelmed by your organization's finances, schedule a meeting today, and let our team help alleviate financial pressure so you can focus on what matters most!
